VoiceDrop enables businesses to send personalised ringless voicemails, creating a direct yet non intrusive way to connect with customers. Meanwhile, Planning Pod offers comprehensive event management tools that simplify planning, improve collaboration, and streamline workflows. This service empowers event professionals to manage every aspect of their events efficiently, boosting productivity and enhancing attendee experiences.
By integrating these powerful platforms through Zapier, businesses can create an effective, automated workflow. They can leverage Planning Pod’s event management insights to trigger targeted voicemail campaigns at the most impactful moments. This seamless connection allows companies to improve event communications, drive engagement, and optimise their operations.
How to Integrate VoiceDrop with Planning Pod Using Zapier
- Sign up for VoiceDrop. (Sign up now)
- Subscribe to Zapier.
- Link VoiceDrop and Planning Pod.
- Create a Zap.
- Set up a Planning Pod trigger (e.g., a specific event update in Planning Pod triggers a voice message from VoiceDrop).
- Launch targeted ringless voicemail campaigns based on Planning Pod insights.
How You Can Use VoiceDrop with Planning Pod
Event Registration Follow-Ups
Keep attendees engaged and informed.
Punctual follow-up is crucial after registration. Attendees appreciate custom communication that reassures them of their participation and sets clear expectations for the event. VoiceDrop’s ringless voice message capabilities allow you to create a warm experience for registrants. This helps to engage them and build excitement. It also fosters anticipation.
- Trigger: A guest registers for an event on Planning Pod.
- Action: VoiceDrop sends a voice message thanking them for signing up. It shares event details, like the event’s theme, start time, and venue location. There are also any special instructions for attendees.
Event Reminder Campaigns
Guarantee attendees don’t miss important details.
Event reminders play a critical role in boost attendance and ensuring participants are prepared. Automated voicemail reminders through VoiceDrop offer a convenient way to deliver last minute updates and create excitement for the event.
- Trigger: Planning Pod tracks an upcoming event.
- Action: Send a personalised voice message reminding attendees of the event date, time, and location. Include logic information like parking instructions, check-in times, or specific entry requirements for a seamless experience.
Post-Event Engagement
Gather feedback and keep attendee relationships.
Continuing up after an event demonstrates professionalism and builds lasting connections. It also provides an opportunity to gather valuable feedback to improve future events.
- Trigger: Planning Pod flags a completed event.
- Action: Send a voicemail thanking attendees and invite them to give feedback or learn about future events. This personalised touch can also include an incentive, like early registration discounts for upcoming events.
Vendor and Team Communication
Streamline collaboration with vendors and event staff.
Clear communication with vendors and staff ensures everyone is on the same page throughout the event lifecycle. Automating these updates can save time and reduce misunderstandings.
- Trigger: Planning Pod records a key event milestone (e.g., a task complete deadline).
- Action: VoiceDrop sends a voicemail updating vendors or team members on progress. Highlight upcoming tasks, deadlines, or any changes to the plan to keep everyone aligned and efficient.
Upselling Opportunities
Promote extra services or future events.
Upselling to attendees who have already engaged with your brand is an effective way to increase revenue. Use insights from Planning Pod to find interested leads and personalise your messaging.
- Trigger: Planning Pod tracks leads interested in specific services or events.
- Action: VoiceDrop sends a voice message. It introduces related offerings or upcoming events. It highlights exclusive deals, early bird pricing, or limited time offers to incentivise action.
Key Features and Benefits of Planning Pod
Centralised Event Management
Planning Pod provides a suite of tools for every aspect of event planning. It handles managing attendees and budgets. All these features are available in one platform.
Collaborative Tools
With client portals, task assignments, and shared documents, Planning Pod enhances communication between event professionals, clients, and vendors.
Customisable Event Templates
Save time by using templates for recurring tasks, event schedules, and budgets, ensuring consistency and efficiency across all events.
Floor Plan Design
Create and share to-scale event layouts and seating arrangements with an intuitive drag and drop interface, perfect for optimising event spaces.
Integrated Registration and Ticketing
Streamline event registrations and payments with built-in ticketing tools, ensuring a seamless attendee experience from start to finish.
Reporting and Analytics
Access detailed reports on event performance, attendee metrics, and financials to make data driven decisions for future events.
Seamless Integrations
Planning Pod connects with tools like Google Calendar, Outlook, QuickBooks, and Zapier, enabling businesses to sync their workflows effortlessly.
How Planning Pod and VoiceDrop Work Together
By combining the centralised event management capabilities of Planning Pod with VoiceDrop’s personalised voicemail communication, businesses can improve event planning. This combination elevates their processes. This integration creates a flawless event experience, boosts attendee satisfaction, and enhances overall event success.
Take advantage of the powerful synergy between VoiceDrop and Planning Pod. Book a demo or get started today!
